Access and Permissions

The Access and Permissions page in the Athena School Management System allows administrators to manage user roles, permissions, and statuses, ensuring secure and role-based access to the system.

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Workflow Overview

🏠 Home > ⚙️ Control Center > 🛡️ Access & Permissions

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Layout

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Key Features

• Add New Role - An option for creating new user roles with specific permissions.

• Total Users by Role - Displays the total number of users with their roles in the system.

• Search Functionality – Quickly find tenants using keyword search.

• Filter Options – Filter tenants by role name, description, tag color or actions using a dropdown.

• Column Management – Show or hide specific table columns such as Name, Description, Tag Color and Actions.

• Pagination Control – View tenants in batches of 5, 10, or 15 rows per page.

• Bulk Selection – Select multiple tenants and track how many are selected.

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Add New Role

Clicking the “Add New” button opens a detailed form to create a new user role with specific access permissions across the system.

Basic Information

Main Details

• Role Name – Enter the name for the new role.

• Description – Provide a short description explaining the purpose of the role.

• Role Color – Select a color that visually represents the role for easy identification across the system.

Permissions

Access Control

User Permissions - Manage user accounts, including creating, updating, assigning roles and permissions, and removing users from the system.

1. Create User – Allows the role to create new user accounts.

2. Find All Users – Grants access to view all users in the system.

3. Find User by ID – Permits retrieving user details using a specific ID.

4. Get User Roles – Enables viewing all roles assigned to a specific user.

5. Assign Role – Grants permission to assign roles to users.

6. Assign Permissions – Allows assigning specific permissions to users.

7. Update User – Enables editing or updating user information.

8. Find User – Grants access to search for a user using specific filters.

9. Delete User – Allows deletion of a user from the system.

10. Get User Permissions – Permits viewing all permissions assigned to a user.

11. Remove Role – Enables removal of a role from a user.

12. Remove Permissions – Allows revoking previously assigned permissions from a user.

Core Permissions - Handle tenant-related operations such as creating, updating, viewing, and deleting tenant information.

1. Create Tenant – Grants permission to register a new tenant.

2. Update Tenant – Allows editing existing tenant details.

3. Find All Tenants – Enables viewing a list of all registered tenants.

4. Find Tenant – Permits retrieving details of a specific tenant.

5. Delete Tenant – Grants access to delete a tenant from the system.

API Permissions Generate Key – Allows the generation of new API keys.

1. Get Key by ID – Enables retrieval of a specific API key using its ID.

2. Validate Key – Permits validation of an API key to check if it’s active and valid.

3. Get Keys – Grants access to view all API keys in the system.

4. Delete Key – Allows deletion of an API key.

5. Update Key – Enables modification of an existing API key.

6. Get User by ID – Permits retrieving a user’s information linked to an API key.

7. Get Key by Tenant ID – Allows viewing all API keys associated with a specific tenant.

Role Permissions - Manage role configurations by creating, updating, viewing, and deleting user roles within the system.

1. Create Role – Grants permission to add a new role to the system.

2. Update Role – Allows editing the name, description, or permissions of a role.

3. Get Roles – Enables viewing all available roles in the system.

4. Delete Role – Permits deletion of a role from the system.

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Role Table Overview

• Checkbox - Select multiple users for bulk actions.

• Role Name - Displays the name of the user role.

• Role Description - Provides a brief description of the user role.

• Tag Color - Shows a color indicator associated with the role.

Action - Options to edit or delete the role.

• Edit Role – Allows modifying the role’s name, description, color, or assigned permissions.

• Delete Role – Permanently removes the selected role from the system after confirmation.

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